Prove compliance in minutes. Never miss a renewal.
The daily operations portal for Australian medical practices. Compliance, fridge logs, incidents, staff onboarding, key dates and 60+ more tools — your whole team, one place, real-time on any device.
CPR, AHPRA and indemnity tracked per staff member. Email alerts fire 30, 14 and 7 days before expiry. You see who’s current and who’s not — at a glance.
CPRAHPRAIndemnityAuto email alerts
🌡️
Fridge Logs
Temperature logs in seconds — from any phone.
Stick a QR code on the fridge. Nurses scan it, sign in and log from their phone. Out-of-range reading? Email alert fires to admin automatically. Charts and PDF export included.
QR scanWorks from any phoneOut-of-range alertsPDF export
📋
SOP Register
SOPs done right — version controlled, staff signed off.
Every SOP has a version number, review date and owner. Staff acknowledge each one — timestamped. RACGP evidence pack generated in one click. No more spreadsheets.
Version controlStaff sign-offsReview trackingRACGP evidence pack
🚨
Incidents
Report incidents fast — under 2 minutes.
Log incidents, near misses and complaints with voice input available. Auto-tracked with open and closed status. Documented outcomes create your RACGP CQI audit trail.
Under 2 minutesVoice inputCQI audit trail
📁
Clinic Files
Roster, handbook, policies — one place, every device.
Upload your weekly roster once. Every staff member sees the current version from their phone. 200MB included. No more emailing PDFs, no more group texts, no more version confusion.
200MB includedRoster storageAny deviceAlways current
🛠️
Run Your Clinic
Risk register, key dates, policy library — all connected.
PIP/WIP deadlines, RACGP accreditation countdown, risk register, action register, meeting minutes — everything a practice manager needs to run a compliant clinic.
The difference is whether you find out before the surveyor does.
😬
CPR expired. You found out at accreditation.
Three staff. All expired in the same month. The spreadsheet hasn’t been touched since January.
clinic-admin emails you 30, 14 and 7 days before expiry — automatically.
🌡️
Fridge log book — no one can find it.
Six weeks of readings missing. TGA cold chain audit on Thursday. The book was last seen near the steriliser.
Digital logs. Timestamped. QR scan from the fridge door. Audit-ready in seconds.
📅
PIP quarterly deadline. Missed again.
$4,000 gone. The reminder was supposed to go in the calendar. The practice manager was on leave.
Feb, May, Aug, Nov — automatic reminders. Every clinic. Every quarter.
⚠️
“James said he’d write up the incident.”
That was six weeks ago. Nothing filed. No audit trail. RACGP surveyor wants to see your incident register.
Incidents logged in 2 minutes. Voice input. QR codes in every treatment room.
👩⚕️
New nurse starts Monday. Karen’s on leave.
The onboarding process lives in Karen’s head. The checklist is a Word doc from 2019 nobody can find.
Role-based onboarding checklists. Every new starter. Every time.
📂
“Which version of the roster is current?”
Three staff have different versions saved on their phones. Someone’s working a shift that was swapped two weeks ago. You sent the update via text but half the team missed it.
Upload the roster once to clinic-admin. One version. Every device. No group texts. Change it and everyone has the update immediately.
Support
Stuck? Ask the assistant.
Built into the app. Your team gets a plain answer any time, and anything it cannot answer comes to us by email. No phone queue, and no waiting for one person to remember how.
Ask our assistantExample
how do check fridge
To check a fridge, go to Fridge Logs and click + Record Temperature. Enter the temperature and select the fridge. Readings outside 2–8°C are flagged straight away and the clinic admin gets an email alert. You can also scan the QR code on the fridge door with your phone and log the reading from there.
An example of the assistant inside the app. It answers from clinic-admin’s own help, and anything it cannot answer goes to our team by email. Please never type patient details into it.
Accreditation evidence
When the surveyor arrives, you’re ready.
Every feature maps to a specific RACGP standard. One button generates a print-ready evidence pack.
F5Staff credentials — CPR, AHPRA, indemnity with expiry tracking and certificate upload
Best Practice runs your clinical software. clinic-admin runs your clinic.
We don’t replace your clinical system. We handle everything it doesn’t — compliance, accreditation, daily ops, staff management, file storage, consumables.
The four-layer stack
Clinical records
BP / MD / Zedmed
Patient bookings
HotDoc / HealthEngine
MBS revenue
Cubiko
Ops & compliance
clinic-admin
Four layers, four vendors, no overlap. Used alongside all of them in a working clinic. 🔒 No patient data, by design. Your clinical software keeps that. We run the rest.
Why trust us
Built by an Australian GP, and used every day in a working clinic.
Regulation, with sources. Reviewed against the RACGP Standards for general practices, 6th edition. Regulatory notes last checked October 2026, with the source named on each one.
See it before you pay. The demo uses sample data only, so no patient information is ever needed. The demo is free and needs no sign-up.
💡 Example: if a clinic spends 3–8 hours a week on admin this replaces, at $35/hr that’s $420–$1,120/month in staff time, against an A$49/month subscription. An illustration to adjust, not a measured average.
Takes 5 minutes to set up. Your team onboards themselves. Card needed to start · Not charged during the 14 days · Cancel anytime · Data stored in Australia
🇦🇺Data stored in Australia Google Cloud Sydney (australia-southeast1)
🔒Encrypted at rest & in transit ISO 27001 certified infrastructure
🏥For Australian medical practices Reviewed against RACGP 6th edition · last checked October 2026
👁️Staff data only — never patient data No Medicare numbers, no clinical notes
Get in touch
Have a question?
We're an Australian team and reply same day. No sales pitch — just a straight answer.